University of Houston

Recruiting Policies

The Engineering Career Center has developed the following policies to ensure that Cullen College Engineering students are treated fairly and are being recruited for viable positions. Employers recruiting at the University of Houston are expected to abide by and adhere to the employment rules and regulations of the National Association of Colleges and Employers (NACE) Principals for Professional Practice, the U.S. Equal Employment Opportunity Commission, the Fair Labor Standards Act, and the Texas Workforce Commission.

General Recruiting Policies

Our full range of services is primarily available to employers who recruit candidates for their own organization and they provide salaried or hourly-based positions.

Babysitting or Other Private In-Home Employment:

We do not post babysitting jobs, personal tutors, or positions where a student would be required to work out of a private residence (house, apartment, condo, etc).

Commission-Only Employment:

Employers and individuals offering employment/entrepreneurial opportunities must pay a base salary equal to or greater than the federal minimum wage and comply with federal, state and local regulations. Positions that provide a base salary in addition to commission are acceptable if the jobs offer the salary component for at least six months to one year.

Upfront Product Purchase:

Employers and individuals offering employment /entrepreneurial opportunities that require prospective employees to pay a fee or purchase products (such as sample or sales kits) or services upfront before starting work are not permitted to recruit with or attend career fairs sponsored by the Engineering Career Center.

Pyramid or Multi-Level Employers:

Employers and individuals offering employment/entrepreneurial opportunities based on a pyramid or multi-level networking structure requiring or encouraging the recruitment of others who recruit others and so on to sell products and services will not be permitted to recruit with or attend career fairs sponsored by the Engineering Career Center.

Online Research:

Engineering Career Center staff conducts thorough research on each employer registration that is submitted via eCONNECTION. The Engineering Career Center reserves the right to decline or disable an employer account at any time that has reoccurring negative employee reviews posted online.

Third-Party Recruiting

National Association of Colleges and Employers (NACE) Definition of Third Party Recruiters: Third party agencies are organizations or individuals that recruit candidates for temporary, part time or full time employment opportunities for other organizations rather than for their own organization’s internal hiring needs. This includes entities that refer or recruit for profit or not for profit, and it includes agencies that collect student information to be disclosed to employers for purposes of recruitment and employment.

The Engineering Career Center adheres to the NACE Principles for Professional Conduct for Career Services and Employment Professionals and expects employers to do the same. These principles are available on the National Association of Colleges and Employers web site. The mission of the Engineering Career Center office at the University of Houston is to link engineering students who seek pre- and post- graduate career opportunities with employers who wish to hire them. The ECC does not provide resumes, access to student candidate information, or access to our on-line job listing service (eCONNECTION) to third parties; nor are third parties permitted to attend career fairs or schedule interviews on campus.

Employer Obligations in Recruitment Process

  • Adhering to the following guidelines helps ensure a positive recruiting experience for you and our students.
  • Employment professionals will supply accurate information about their organization and employment opportunities. Employing organizations are responsible for information supplied and commitment made by their representatives.
  • Employment professionals will maintain the confidentiality of student information regardless of the source, including personal knowledge, written records/reports and computer databases.
  • Employment professionals will cooperate with the policies and procedures of the Engineering Career Center , including certification of EEO compliance or exempt status under the Immigration Reform and Control Act, and will honor scheduling arrangements and recruitment commitments.

The Engineering Career Center reserves the right to terminate an employer account for misrepresented employment opportunities, and the violation of ECC policies and procedures, the NACE Principals for Professional Practice, and all federal and state employment laws.

Policies for Job Postings and Internships

The Engineering Career will review all jobs and internships posted by employers for appropriateness and content and reserves the right to remove or decline any job postings that are deemed unsuitable for students and alumni seeking part-time, internship, and full-time positions.

When submitting postings, please ensure they meet the guidelines below:

  • All jobs and internship positions should be professional in nature, and require a degree or pursuit of a degree. Full-time positions require an education level of Bachelor’s, Master’s, or Doctoral degree
  • All job postings for unpaid internships must list a specific person or specific title that the intern will be directly supervised by, and the intern must be working at your company office. Please see the Fact Sheet: Internship Programs Under The Fair Labor Standards Act
  • Job descriptions should be detailed, clear, and comprehensive.
  • Compensation is indicated and established on base salary (not including commission).
  • All job postings must include an active and professional website, phone number, company location, and recruiters must use a professional or organization related email address, for example, no gmail or yahoo accounts.
  • If the “Email” option for students to apply is selected and a non-company email address is listed, the apply option will automatically be changed to “Accumulate Online” by ECC staff, and you will be able to view the resumes through the job posting.
  • Postings must also adhere to the ECC recruiting policies, the National Association of Colleges and Employers (NACE) Principals for Professional Practice, and all federal and state employment laws.

On-Campus Recruiting Policies

Only direct hiring organizations, seeking candidates for internships and full-time employment (requiring a degree) may conduct On-Campus Recruiting.

  • The Engineering Career Center will allow only those candidates with matching qualifications to apply for On-Campus Recruiting with hiring organizations.
  • Third-party recruiting for third party organizations is not available through On-Campus Recruiting.
  • Employers are expected to notify the Engineering Career Center of any cancellations or changes to their interview schedules in order for students and alumni planning to participate in these recruiting activities may be notified in a timely manner.
  • If an employer has to withdraw an offer made to a student for any reason, the employer contact is asked to notify the Director of the Engineering Career Center as soon as possible. Likewise, if a student reneges on an acceptance of employment with an employer, the Director should be notified in order for a thorough review of the situation can be made.
  • The Engineering Career Center reserves the right to refuse any direct hiring organization from participation in On-Campus Recruiting, especially in cases of misrepresentation or violation of ECC, the National Association of Colleges and Employers (NACE) Principals for Professional Practice, and all federal and state employment laws.

Non-Discrimination Policy:

The Engineering Career Center makes its interviewing facilities and position-listing services available to employers who do not unlawfully discriminate in the selection of candidates on the basis of national origin, race, religion, gender, sexual orientation, age, disability, or any other basis prohibited by applicable law. Any employer who makes use of University facilities or services must agree to abide by this policy and, if interviewing students, to talk in good faith with students who have been selected for an interview and to refrain from questioning students regarding the above protected classifications.

Release of Student Information and FERPA Policies:

The Family Educational Rights & Privacy Act (FERPA) requires that we will obtain consent from students and alumni before releasing their profile and resume information. In addition, employers must use profile and/or resume information only to fill employment vacancies within your own organization. Any information acquired from profiles and/or resumes may not be re-disclosed to any other employer, or third party, and other individuals within an organization except for employment purposes.

Selection by Citizenship or National Origin:

The University of Houston has the privilege to educate outstanding individuals of varying backgrounds, and employers may encounter an international student on their interview schedule. U.S. laws and regulations require certain treatment of international students. Screening candidates based on citizenship or national origin is prohibited. While employers can hire only persons authorized to work in the U.S., there are a number of categories of persons authorized to work. It is prohibited to ask to which category a person fits.

Employers may ask if an applicant is legally authorized to work in the U.S., and may also ask if the applicant will now or in the future require sponsorship for employment visa status. However, employers may not use visa type as a screening tool to deny a qualified, employment-authorized candidate a position. The only exception is a position posting that specifically states a requirement for U.S. citizenship due to grant funding requirements or other specific regulations. Employers must refrain from asking interview questions regarding a candidate's citizenship or national origin, including questions about primary language, acquisition of foreign language reading skills, residency status, or ancestry. If you have questions regarding this policy, please contact the Engineering Career Center.